Feel frustrated working with Excel? You’re not alone – the program can be intimidating for novices and experts alike. The key to understanding Excel is knowing how to use functions to your advantage. Here are 5 Excel functions used excel consultants at The Excel Experts that will save you time and effort on many projects.
Suppose you need to find the sum for data range A1:A10. The =AUTOSUM function is the easiest way to do this. Simply click on the blank cell below the column of data, and select “Autosum” from the “Formulas” tab. =SUM(A1:A10)will show up in the blank cell.
If the sum of data range A1:A10 has too many decimal points, you can use the =ROUNDUP() function. Select the cell containing the sum, and type in the following formula: =ROUNDUP(SUM(A1:A10),0). The sum will contain no decimal places. If you type =ROUNDUP(SUM(A1:A10),1), the sum will have one decimal place.
MAX & MIN
If you need to know the highest or lowest value in a range of data, the =MAX() and =MIN() functions are a painless solution. They work just like the =AUTOSUM formula: select the blank cell under the data column, and type in either =MAX() or =MIN(). The =MAX() function finds the largest number in the range, while =MIN() gives you the smallest.
If you’re a college student, you’re probably stressed about your grade point average (GPA). The =AVERAGE function is ideal for this situation. Enter your grades in a spreadsheet column. Click the blank cell below the column, and go to the “Formulas” tab. On the dropdown menu below “Autosum,” select “Average.”
The =SORT() function is handy for organizing data. Say you want to arrange a column of names alphabetically. Select a name, and go to the “Data” tab. Click the “Sort A to Z” button. You can also use “Sort Z to A” for the reverse effect.
=SORT() can also be used for number lists. For example, column A contains numerals that need organized from smallest to largest. Make sure the column is highlighted, and select the “Sort” button. A new window opens with dropdowns for “column,” “sort on,” and “order.” In this case, you would want “column” to be column A; “sort on” to be “cell values”; and “order” to be “smallest to largest”.
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